Administrative Assistant

Job Description

We have a great career opportunity available for an Administrative Services Specialist in our Columbia, South Carolina headquarters.

Under general supervision of the Administration Director, performs administrative, operations, and organizational duties; assists with conferences and exhibits; assists Human Resources; may assist with state aide, finance scanning, and agency mail.

Job Responsibilities
  • Serves as the agency’s Records Retention Coordinator
  • Acts as the agency’s Time/Leave Coordinator
  • Monitors building for issues and takes appropriate actions to mitigate issues, including working with General Services
  • Ensures cleanliness of the building and takes appropriate actions, including contacting various cleaning services
  • Preforms various organizational functions/duties, including coordinating room rentals, prepare office spaces for new hires, coordinating parking, handle vehicle assignments and coordinating vehicle maintenance, etc.
  • Performs various administration functions/duties, including taking meeting notes, scheduling interviews, tracking processes, coordinating booth space for exhibits and conferences, etc.



Preferred Qualifications

  • Two (2) years of administrative office experience.
  • Proficient in the use of computer programs such as Microsoft Excel, Word, Outlook, and other relevant software programs.
  • Excellent customer service skills with the ability to interact courteously and effectively with internal and external customers.
  • Excellent organizational skills, attention to detail and the ability to handle multiple projects and meet deadlines under limited supervision.
  • Ability to communicate effectively, both orally and in writing with all levels of staff and management.
  • Ability to exercise judgment and discretion.
  • Ability to establish and maintain effective working relationships.

Minimum and Additional Requirements

  • A high school diploma and work experience that is directly related to the area of employment.   A bachelor’s degree may be substituted for the related work experience. Ability to lift up to 20lbs. A valid driver’s license.

Hiring range: $31,561 - $36,000

SCSL is committed to providing our employees with a collaborative and inclusive work environment that provides challenging work, personal and professional growth, and a work/life balance.

In addition to all the great perks we’ve already shared, we also offer:

  • Health, Dental, Vision, Life, Retirement, and more
  • 15 days of annual leave per year
  • 15 days of sick leave per year
  • 13 paid holidays
  • Team Building Activities – We believe in growing together

Don’t miss this great opportunity to take your career to the next level!  Apply today.  

As an EEO/Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, age (over 40), sex, including pregnancy and childbirth (or related medical conditions), sexual orientation, gender identity, national origin, disability, or veteran status.

How to Apply

Apply online at:

Additional Comments
Work takes place in an office environment.  Overnight travel is not expected for this position, however may be occasionally necessary.  Some local travel is expected.  Occasional work on evenings and weekends.

  • Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment.
  • Complete the state application to include all current and previous work/salary history and education. A resume will not be accepted nor reviewed in lieu of a completed state application to determine if an applicant has met the qualifications for the position.
  • Include a cover letter, resume, copy of transcripts, and three professional references. Reference and background check will be conducted.

State Library Hours

Sunday Closed
Monday 8:30 a.m. - 5 p.m.
Tuesday 8:30 a.m. - 5 p.m.
Wednesday 8:30 a.m. - 5 p.m.
Thursday 8:30 a.m. - 5 p.m.
Friday 8:30 a.m. - 5 p.m.
Saturday Closed