JOB PURPOSE:
Under the direction of the Library Director, support the overall mission of the Library by providing financial direction and accountability for the Library’s capital. Coordinate all financial management activities, including benefits, for the Library in compliance with current regulations, policies, and generally accepted accounting principles.
Essential Job Duties:
1. Interpret the Library’s policies to resolve financially related problems that are moderate to complex in nature, independently, within the scope of the position.
2. Perform financial management for the Library, including: accounts receivable, accounts payable, payroll, benefits, general ledger, bank reconciliation, credit card accounts, and tax payments.
3. Prepare monthly and year-end financial and payroll statements, including transactions, reconciliations, and reports as well as quarterly reports.
4. Verify, allocate, and post details of business transactions to appropriate funds and accounts; reconcile and balance funds and accounts.
5. Prepare and participate in the annual auditing process.
6. Manage all cash-related activities including cash intake, petty cash, bank reconciliations, cash receipts, and deposit transactions.
7. Perform data management of invoices, purchases, check preparation, and processing, using financial software (QuickBooks).
8. Participate in fiscally responsible budget preparations with the Library Director.
9. Generate financial statements for the Library Commission and attend monthly Board meetings as needed.
10. Monitor revenue and expenditures based on the Library’s annual operating budget.
11. Maintain financial records and files as required by Local Records Management Act and GASB standards.
12. Assist staff with concerns, policies, procedures, and regulations pertaining to financial transactions.
13. Collaborate with the Library’s leadership team on process improvements, internal controls, and financial procedures for the Library.
14. Collaborate and serve in a cross-training capacity with the Human Resources Specialist.
15. Serve on planning committees, attend Library meetings and outreach activities as requested.
16. Perform other duties as assigned.
- This position will be required to work the front desk for ½ of the day and perform financial duties the second half of the day. This may include some nights and weekends.
Qualifications - To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
1. Knowledge of governmental accounting, budgeting, and cost control procedures.
2. Knowledge of generally accepted accounting principles (GAAP), and accounting and auditing practices.
3. Excellent judgment regarding financial matters, and the ability to perform mathematical functions with a high degree of accuracy.
4. Ability to travel locally when needed.
5. Flexibility to work a varied schedule, which may include weekdays, evenings, and weekends, as needed to meet departmental requirements.
Competencies - To perform the job successfully, an individual must demonstrate the following competencies:
1. Knowledge of federal, state, and local financial regulations, including GASB compliance.
2. Have the knowledge or ability to learn HR related services including retirement and health benefits.
3. Ability to learn and apply technology to improve services and work processes.
4. Ability to manage data for effective reporting and decision-making in collaboration with the Library Director.
5. Excellent written and verbal communication and problem solving skills.
6. Ability to work independently with minimal supervision.
7. Ability to provide excellent customer service to staff, vendors, and representatives of governmental bodies.
8. Ability to acquire a general understanding of Library service standards and procedures.
Education and/or Other Requirements:
• A Bachelor’s degree with a major in Accounting, Finance, or related field.
• Five or more years of experience in the accounting/finance field with direct responsibility for budgets, payroll, cash management, benefits and other related activities.
• A combination of work experience and education may be considered.
• Working knowledge of automated financial software (QuickBooks) and Microsoft Office Suite.
Physical Requirements:
1. Frequent need to see, walk, sit, talk and hear.
2. Occasional need to bend, stoop, kneel, or crouch.
3. Ability to read, write and communicate fluently in English.
4. Dexterity to perform data entry on a computer frequently.
5. Occasional use of a laptop, iPad, or other electronic device.
6. Frequent need for visual acuity sufficient to read and focus on computer screen.
7. Occasional need for physical dexterity to reach shelves of various heights
Applications accepted until 6:00 p.m. Monday, February 13, 2023. For job description and application, contact Eric Robinson, Director, Fairfield County Library, 300 W. Washington Street, Winnsboro, SC 29180. Phone: 803-635-4971. Email: library@fairfieldcountylibrary.com with subject Job App 021323
